Volunteer

The Assistant Festival Manager (AFM) assists the Festival Manager (FM) in organizing the two-day Pride Music Festival.  The AFM works with the FM, Pride Staff, City of San Diego police and public safety officials and other Festival Coordinators, in conjunction with the Volunteer Manager, to ensure the two-day Music Festival is safe and fun for both guests, vendors and volunteers.

Click here for more info.

The Transportation Coordinator plays a crucial role in guaranteeing that guests and volunteers experience an exceptional journey to the parade or festival via our complimentary shuttle buses. This individual collaborates closely with the Festival Manager and Pride Staff to craft an unforgettable and positive experience, ensuring that all participants embark on a memorable adventure as they begin their celebration.

RESPONSIBILITIES

• Make sure guests get on the shuttle buses in an orderly fashion.
• Train volunteers on exemplary customer service.
• Coordinate volunteer staffing at each shuttle stop.
• Ensure shuttle drop off and pick up locations are set up properly.
• Confirm with shuttle bus drivers on the correct route to parade and festival.

The Water & Ice Coordinator is responsible for controlling the access to water and ice that is sold and distributed throughout the festival. They will work closely with the Festival Manager, Exhibitor Relations Coordinator, Community Partner Coordinator, and Pride Director of Finance and Operations.

RESPONSIBILITIES

• Obtain the list of vendors from Exhibitor Relations
• Coordinate with the Community Partner Coordinator to determine which community partners get free water and Ice
• Work with Pride Director of Finance and Operations on Point-of-Sale system
• Keep track of Ice and water sales to vendors
• Ensure your volunteer team delivers ice and water to vendor booths as necessary

The Golf Cart Coordinator works with the Festival Manager, Parade Manager, Pride Staff, and department Coordinators to ensure that only authorized individuals can access golf carts.

RESPONSIBILITIES

• Inventory Golf Carts upon arrival at the festival grounds
• Verify all potential drivers have completed golf cart training and have a valid driver’s license
• Ensure golf carts are checked out to correct reservation
• Keep track of golf carts that have been checked out and checked in
• Make sure all keys are accounted for at the end of the day

The Event Support Coordinator collaborates with the Festival Manager and Assistant Festival Manager to ensure the effective functioning of the festival. This role encompasses responsibilities such as festival setup, overseeing volunteer areas during the event, and dismantling the festival afterward. Given the significance of this position, it necessitates adaptability, as the responsibilities may vary according to requirements.

RESPONSIBILITIES

• Support the Festival Management team in the preparation and organization of the festival.
• Allocate volunteers to various essential locations throughout the event.
• Collaborate with corporate volunteers regarding registration, scheduling, and task assignments.
• Assist in dismantling the festival, ensuring that all materials are properly packed and stored.
• Be prepared to undertake a variety of tasks as directed by the festival managers.

The Wristbanding Coordinator is tasked with guaranteeing that all guests aged 21 and over are provided with wristbands, enabling them to consume alcoholic beverages at the various bars located throughout the festival. This individual collaborates with the Festival Manager, Pride Staff, and onsite Security to ensure adherence to established protocols.

RESPONSIBILITIES

• Liaises with the Paid Security to identify guests over 21 years or older
• Guarantees sufficient personnel at all bar locations to facilitate a smooth distribution of wristbands.
• Provides training to volunteers on the correct methods for securing wristbands.
• Makes sure no underage drinking is happening

The Sign Crew Coordinator is tasked with enhancing the festival grounds through the installation of vibrant signs, banners, and vendor identifiers. This individual collaborates closely with the Festival Manager, various Coordinators, and Pride staff to guarantee that all signage is positioned correctly.

RESPONSIBILITIES

• Oversee the inventory of all festival signs and banners
• Ensure signs are properly displayed
• Work with Marketing Team to order new signs and banners as needed

The Festival Entrance Coordinator is tasked with facilitating the smooth entry of all ticketed attendees into the festival. This role involves close collaboration with the Festival Manager and Pride staff to determine layout and staffing needs, and to communicate any changes to regulations concerning prohibited items.

RESPONSIBILITIES

• Submit any modifications or updates to the layout to the Festival Manager and Pride Staff.
• Welcome all Festival attendees as they arrive at the Main Entrance
• Ensure that all guests pass through the Entrances efficiently and safely
• Manage crowd control at the entrance lines.
• Coordinate with Security, Accessibility, VIP and Volunteer teams to ensure clear and supportive protocols.
• Train volunteers on entry policies.

The Volunteer Check-in Coordinator is responsible for the registration of all volunteers and community partners. This individual collaborates closely with the Pride Village Manager, Festival Manager, Community Partner Coordinator, and Pride staff to align with the responsibilities and vision for the current year.

RESPONSIBILITIES

• Establish check-in protocols to facilitate an efficient check-in experience.
• Collaborate with Pride Staff concerning the utilization of laptops for the check-in process.
• Distribute meal vouchers to Coordinators.
• Ensure that all volunteers are provided with volunteer t-shirts and are wearing closed-toed footwear.
• Assist in maintaining the volunteer database as required.
• Distribute meal tickets to Coordinators.
• Acquire an updated list of community partners.
• Conduct a meeting with the Pride Village Manager and Festival Manager to assess area requirements.
• Monitor and record instances of no-shows.
• Submit the final report of volunteer hours to Pride Staff and Festival Managers.

Get ready to embark on an exhilarating adventure as a Festival Exhibitor Relations Coordinator! Support the exhibitors and coordinate volunteers, ensuring every exhibitor’s needs are not just met, but exceeded! Use your problem solving and people skills to address any issues that arise and connect with exhibitors and volunteers!

Behind the scenes, the Exhibitor Relations Command Center stands ready to leap into action at a moment’s notice. Specialists will maintain constant communication, reporting issues, monitoring their progress, and ensuring swift resolution. When triumphantly overcoming challenges, specialists will joyfully relay the good news back to their exhibitors, ensuring peace of mind and a seamless experience for all.

Are you ready to be a beacon of support and positivity? Join us in this thrilling adventure, where every exhibitor’s success is your triumph. Sign up today and become a vital part of making the festival grounds a place of boundless excitement and possibility!

The Festival team is looking for support in many areas! Click here to see all our opportunities and email [email protected] with your interest. If you don’t see a position that seems to fit you, reach out anyway! There are many areas that need extra support and we will work with you to find a position that works best for you!

Work with our Office Coordinator, Festival and/or Parade Managers, and Production team to create a detailed plan for organization and transportation of our inventory of supplies for Pride events. Manage a storage unit, supply requests from various teams, and ensure supplies get to correct locations to make the Parade and Festival run smoothly.

Support with various volunteer coordination activities such as setting up volunteer shifts, drafting volunteer emails, recruitment, administrative support, and more!

Help our volunteer community stay joyful throughout Pride Week! Plan moments of joy for volunteers and check in with our teams to ensure everyone is having fun while working hard!

• Time Commitment: Flexible, a few hours 1-2 days a week during office hours (9-5)
• Start Date: Flexible
• Location: SD Pride Office (3620 30th St, San Diego, CA 92104)
• Possible Duties:

• • Greet guests, answer general phone calls and emails, general administrative and organizational support.
  • Inventory office supplies, restock supplies/snacks as needed, create lists of items needed to be ordered.
  • Light cleaning, changing trash.